The Syria Justice and Accountability Centre (SJAC) is continuously looking for motivated interns with an interest in transitional justice and the conflict in Syria. Interns are responsible for communicating SJAC’s message to Syrians and the international community. Interns also have the opportunity to pursue their own research, as long as it contributes to SJAC’s mission to prevent impunity, promote redress for victims, and facilitate principled institution reform in Syria’s post-conflict period.
The Internship rotates approximately every four months. The schedule and application due dates are as follows:
Fall Internship: August 25 – December 23 (due by June 15)
Spring Internship: January 15 – May 15 (due by November 15)
Summer Internship: May 15 – August 25 (due by March 15)
Tasks of a SJAC intern include:
- The production of communications materials, including blog posts, reports, factsheets, infographics, social media content, and talking points.
- Contribution to and maintenance of the SJAC website, including updating and promoting the Transitional Justice Library, event listings, the blog, and other content as needed.
- Regular updates to the data for SJAC’s monitoring and evaluation plan. This requires working closely with SJAC staff to gather necessary information and create visualizations of the data.
- Other duties as assigned.
Strong English proficiency is required. Arabic proficiency is preferred, but not required. Knowledge of WordPress, MailChimp, Google Analytics, Excel, and Adobe Suites is strongly desired. Interns must be able to work from the SJAC office in Washington, DC and are paid at the rate of $12/hour. Internships are typically 20-30 hours per week.
Please send an email to firstname.lastname@example.org with your resume, a cover letter, and a writing sample not to exceed 800 words. The writing sample should be an example blog post that demonstrates your knowledge of transitional justice and the Syrian conflict, explaining the connection between a current event and a justice/accountability topic relevant for Syria. In the subject line of your email and in your cover letter, please be sure to include the term for which you are applying [Fall, Spring, Summer].
REPORTS TO: Executive Director
LOCATION: Washington, DC
About the Position:
The Syria Justice & Accountability Centre (SJAC) is seeking a professional with USG grant and finance experience to act as Operations Manager, responsible for coordinating and overseeing SJAC’s financial, compliance, human resources, and operational processes. Founded in 2012, SJAC promotes justice and accountability in Syria by ensuring that human rights violations are comprehensively documented, and that documentation data is securely preserved, catalogued, and analyzed to advance transitional justice and peace-building. The Operations Manager enables SJAC to achieve its mission by managing its internal systems to run efficiently and effectively.
SJAC recently transitioned from being part of a larger parent organization in April 2017. The Operations Manager will oversee SJAC operations as an independent organization in compliance with organizational policies, donor regulations (such as 2 CFR 200), and local laws. The Manager will work across the SJAC team, with donors, and the SJAC Board of Directors. The Manager is not expected to be equally experienced in each aspect of the position’s responsibilities, and will receive training and support from SJAC’s parent organization and external consultants as necessary. Additionally, the Operations Manager will contribute to SJAC management decisions about resource allocation and how to position SJAC to be more operationally efficient.
General Duties and Responsibilities:
SJAC Finances (Approximately 50%)
The Operations Manager will be responsible for overseeing all of SJAC’s accounting and financial systems. They will manage a part-time accountant to fulfill SJAC’s accounts receivable, accounts payable, and recordkeeping needs. The Operations Manager will lead SJAC’s financial reporting and forecasting, and coordinate with an experienced CFO consultant as needed.
- Oversee SJAC’s Quickbooks accounting, including the appropriate coding and backup of expenses;
- Work with the accountant to conduct cash forecasting and drawdown of funds;
- Monitor allocation of shared costs to ensure that allocations are in compliance with accounting policies, donor requirements, and align with SJAC’s long-term financial wellbeing;
- Analyze SJAC spending on a monthly, quarterly, and annual basis and work with the SJAC Executive Director to update and make decisions regarding SJAC’s operating budget;
- With the accountant, produce financial reporting for SJAC grants and Board of Directors. Liaise with donors and the Board of Directors regarding financial questions as needed;
- With input from program staff, prepare proposal budgets for submission and budget amendments for current agreements;
- Support SJAC program staff in understanding their activity budgets and spending;
- Lead and coordinate support for the audit process at the end of each fiscal year.
SJAC Grants and Compliance (Approximately 40%)
The Operations Manager will be responsible for ensuring that SJAC’s systems facilitate compliance with best business practices, donors rules and regulations, and local laws. The Operations Manager will monitor the organization’s compliance with internal policies and procedures.
- Work with program staff in conducting procurements and preparing consulting agreements, purchase orders, contract modifications, and subgrants in compliance with SJAC’s policies, 2CFR200, and vetting standards;
- Train and mentor program staff in compliance considerations, conducting procurement, drafting agreements, and monitoring work performed;
- Review all new awards to SJAC and negotiate on SJAC’s behalf, including engaging an external compliance consultant as appropriate.
SJAC Human Resources (Approximately 10%)
The Operations Manager will oversee SJAC’s human resources functions and serve as staff’s primary point of contact for all human resources matters.
- Facilitate and document recruitment, new hires, separations, and other changes in employment status;
- Manage payroll processing with SJAC’s external payroll provider and oversee timekeeping system;
- Oversee annual performance review process;
- Respond to employee questions about HR concerns.
Skills and Qualifications:
- A minimum of four years supporting operational aspects of an organization, with varied experience in finance, grants and contracts, compliance, and human resources. (Note: These four years do not need to be in a strictly operational role);
- Working knowledge of USG regulations and compliance issues. Preferred experience with U.S. Department of State and European bilateral donors;
- Demonstrated ability to manage budgets and experience in forecasting;
- Expertise in MS Excel required. Experience with Quickbooks desirable;
- Demonstrated organizational skills with a high attention to detail;
- Excited to join a growing organization and apply a constant-eye to improving processes and procedures;
- Committed to anticipating and overcoming obstacles in order to support the independence and sustainable future of SJAC;
- Not intimidated by new experiences. Independently driven to research and seek outside expertise in order to accomplish job needs.
Please send an email with the subject “SJAC Operations Manager” to email@example.com, providing a cover letter and resume as attachments. Cover letters should include your salary range requirements and availability. Applications will be reviewed on a rolling basis until the position is filled.
NO PHONE CALLS PLEASE AA/EOE/M/F/Vet/Disabled
Data Analyst (Consultant)
CONSULTANCY TITLE: Data Analyst
COMPENSATION: Based on location and commensurate with experience
The Syria Justice and Accountability Centre (SJAC) is a non-profit organization headquartered in Washington, DC with the mission of promoting transitional justice and accountability processes in Syria. To this end, SJAC implements activities in three main areas. First, SJAC collects documentation of violations by all sides of the conflict, regardless of affiliation, and from all geographic areas in Syria. SJAC retrieves documentation through its team of Documentation Coordinators in Syria and neighboring countries, Syrian and international partners, and public sources. Second, SJAC’s Data Analysis team processes and analyzes documentation in a Syria-specific database, using a methodology developed to reflect international legal principles. Third, SJAC drives discourse on transitional justice with the goal of amplifying Syrian perspectives, and bridging the gap between Syrians’ justice interests and international discussions on appropriate accountability measures.
About the Consultancy:
SJAC is seeking consultants to join its Data Analysis team to process and analyze documentation of violations by all sides of the conflict. The Data Analyst will use his or her expertise to watch, organize, and analyze documentation of human rights violations in Syria (such as videos, photographs, written documents, etc.). Documentation will be labeled and stored within a special database using SJAC’s methodology.
Data Analysts may work hours on their own schedule and work with SJAC to determine target numbers of hours each quarter. Data Analysts, however, should be available for pre-scheduled meetings on a weekly basis. SJAC prefers consultants who are available to work a minimum of 25-35 hours per month. SJAC anticipates awarding up to 10 consultancy agreements for Data Analysts. Agreements will be made for a base period of one year with two option periods of one year each. Option years will be exercised based on satisfactory performance.
- Process pieces of documentation into the SJAC database;
- Collaborate with team members to address issues and report on system bugs;
- Review content (videos, pictures, reports, sound files, etc.) and extract information for use in analysis;
- Accurately tag and label different pieces of information in the database according to SJAC’s guidelines, methodology, and standards;
- Identify problematic areas and gaps in data and report to supervisors;
- Perform data entry in Arabic and English;
- Understand the context and background in which the content was created;
- Be able to aggregate different pieces of information into groups and categories;
- Work with other team members to address and resolve complex issues encountered during analysis;
- Participate in regular team calls, and collaborate using online team-work tools;
- Perform other tasks as needed.
- Monthly timesheets.
- High school diploma;
- Proficiency in Arabic (spoken and written) and English (especially written);
- Knowledge of Syria and the Syrian conflict is a plus (including Syrian Arabic dialects);
- Willingness to watch and handle very graphic content;
- Previous data entry experience preferred;
- Basic proficiency with software and online user interfaces;
- Strong work ethic and commitment to accuracy and detail;
- Ability to handle confidential information;
- Ability to function professionally and effectively with co-workers and supervisors.
Please send a Curriculum Vitae with cover letter by email to firstname.lastname@example.org. Please state which consultant position you are applying for in the subject line. In the cover letter please describe your interest in the position, relevant background, and your availability. Applicants are encouraged to submit before April 24, 2017, but applications will be accepted and reviewed on a rolling basis. This posting will remain on SJAC’s website until all consultancies are filled.
Digital and Physical Security Expert(Consultant)
The Syria Justice and Accountability Centre (SJAC) is an independent nonprofit organization dedicated to achieving meaningful justice and accountability for Syria which holds perpetrators accountable and addresses grievances, leading to lasting peace and respect for human rights. To contribute to this goal, SJAC activities are designed to produce a complete repository of comprehensive, high-quality, and usable documentation that is prepared to feed into justice mechanisms, but also used to drive justice discourse among Syrians and the international community. More information about SJAC can be found at www.syriaaccountability.org.
SJAC collects a large volume of documentation from the field (Syria, Jordan, Turkey, Iraq) as well as from online sources. This data is stored and preserved with SJAC and periodically loaded into SJAC’s database for analysis. This workflow requires a combination of manual and digital inputs with risks to the SJAC team, data, and contacts. Given the sensitivity of the material and the level of associated risk, SJAC is seeking individual consultants or organizations with expertise on holistic security approaches to review SJAC’s current workflow and systems, assess security vulnerabilities, and provide feasible and actionable recommendations about how to better protect the safety and security of staff and consultants as well as data and IT assets. Please note that SJAC conducts penetration testing of its database and website on a biannual basis and is not looking for duplication of this effort. Instead, SJAC is seeking a broader overview of its interconnected systems, including – but not limited to – collaboration and communication systems, file storage systems, data collection methods, travel policies, and staff/consultant security training. Depending on the results of this project as well as qualifications of the consultant, SJAC may request follow-up assistance with implementation of the recommendations.
DUTIES AND RESPONSIBILITIES
• Conduct an organizational assessment of SJAC’s current operations and identify gaps and vulnerabilities. The assessment should, at a minimum, address the following sample questions:
o Digital Security – What data vulnerabilities exist in how SJAC transfers and stores documentation? What simple, easy to implement tools can SJAC integrate within its documentation and analysis practices to increase the safety and security of data and staff engaging with online platforms?
o Physical Security – What operational risks, including physical security, do SJAC’s consultants in field experience? What planning and practices can SJAC implement to reduce operational risks? What strategies can SJAC utilize in the event of a crisis? What gaps exist in SJAC’s travel and communication policies that should be addressed?
• Provide specific recommendations tailored to the findings of the assessment that are logistically and financially feasible for SJAC to undertake.
• Advise on how to integrate new practices into SJAC’s current workflow, answer questions, and respond to feedback.
• Communicate regularly with SJAC point of contact to provide relevant updates.
SKILLS AND EXPERIENCES
• Demonstrated knowledge of cybersecurity and surveillance risks, secure collaboration tools, crisis response, and risk management and mitigation methods.
• Experience with providing similar support to other nonprofit organizations or businesses working with large quantities of data in high risk environments.
• Familiarity with the specific risks associated with the Syrian conflict or demonstrated ability to extrapolate from other conflict contexts, addressing these contexts strategically and appropriately.
• Ability to identify and prioritize mitigation tools according to different operational needs.
• Ability to communicate verbally and in writing.
• English fluency; proficiency in Arabic preferred but not required.
• Outline of assessment methodology and timeline
• Debrief meeting to discuss assessment findings and plans for final report
• A report summarizing assessment findings, an overview of relevant digital and physical security best practices, and specific, tailored, and implementable recommendations
• Final follow-up meeting to explain recommendations and answer staff questions
APPLICATION AND SUBMISSION INFORMATION
SJAC will equally consider applications from individual consultants and organizations, however all proposals from organizations must identify specific individual(s) who will perform the scope of work. Interested consultants/organizations are invited to submit an application that includes the following:
• Applicant’s qualifications and proven experience, in the form of a CV and/or other supporting documentation. Supporting documentation can include examples of past deliverables or reports.
• Proposal, outlining the methodology for conducting the SJAC assessment and potential practices that will be considered when developing recommendations for SJAC. The proposal should describe the applicant’s plan for the process of achieving the final deliverables.
• Cost Estimate, specifying the total amount for the assessment with a detailed breakdown of estimate costs. The cost estimate should be all-inclusive and take into account any expenses incurred during the contract period.
Final applicants will be required to do an interview and to supply professional references. Selection criteria will be:
• Quality of relevant skills, experience, and demonstrated and verified past performance
• Quality of technical proposal
• Competitive value for services offered
The exact statement of work and price will be negotiated prior to contract signing. The contract may be in the form of a daily rate plus incurred costs, or fixed price per deliverable. It is anticipated that this scope may include between 20 and 35 consulting hours per month for two months, subject to negotiation. SJAC would like the work to be completed between July to October. The selected individual/organization may be eligible to receive additional follow-on work without further competition based on the quality of the assessment and ability to support the implementation of recommendations.
Questions regarding this opportunity should be submitted in writing no later than June 30 to the contact information listed below. Applications must be submitted electronically by July 12. SJAC reserves the right to accept late submissions if in the best interest of competition.
Submit questions and applications to: Shabnam Mojtahedi, Legal and Strategy Analyst – email@example.com
Full Stack Web Developer (Consultant)
CONSULTANCY TITLE: Full Stack Web Developer
LOCATION: Washington, DC/Remote
REPORTS TO: Technology Officer
The Syria Justice and Accountability Centre (SJAC) is soliciting applications to establish a Preferred Vendors List of Full Stack Web Developers. SJAC will evaluate applications based on best overall value and establish a framework consulting agreement for a base period of one year with two option periods of one year each. Option years will be exercised based on satisfactory performance.
To fulfill SJAC’s web development needs as they arise, SJAC will award discrete task orders with a specific scope of work, deliverable schedule, and ceiling. Task orders will be assigned to consultants on the preferred vendor list based on availability, required expertise, and best value. SJAC will distribute work among the preferred vendors to the extent possible. The length and level of effort necessary to complete individual task orders will vary, ranging from 4-40 hours/week for 2 weeks – 4 months.
Scope of Work
- Use BackBone.js to develop new user interfaces.
- Debug, fix and enhance existing user interfaces issues.
- Support end-users with their issues. Interact with end-users to understand and provide solutions.
- Troubleshoot and work on deployment tasks.
- Develop web backends using a Python based web framework.
- Integrate with APIs and code created by other team members or open APIs such as Google Maps, Youtube, OpenStreet Maps.
- Participate in code reviews and agile, test-driven processes.
- Perform other technical tasks as directed.
- At least two years web development experience.
- Bachelor’s degree in Information Management, Computer Science, Computer Engineering or related field. Significant work experience in web development may be acceptable in lieu of formal degree in these areas.
- Good knowledge of GitHub.
- Strong understanding of web frameworks such as REST, AJAX and Agile.
- Good understanding of database design and querying.
- Excellent team communication and collaboration skills. Strong work ethic, commitment to accuracy, and ability to handle confidential information. Fast learner, self-starter and is comfortable with deadlines.
- Ability to function professionally and effectively in verbal and written English and Arabic.
- Experience with web-scraping libraries such as Beautiful Soup, Scrapy etc.
- At least 2-years of Python development experience (including Django/Flask).
- At least 2-years of Linux experience.
- At least 2-years of Web UI experience.
- Experience with issue tracking systems such as Jira.
- Experience with Bash shell scripting.
- GitHub profile indicating code contributions to projects.
- Experience with Solr or ElasticSearch.
- Aware of best practices with Web and cloud development, including securing sensitive data in web apps.
- Familiarity with modern DevOps concepts, and Cloud concepts.
- Arabic language familiarity is a plus.
- Exposure to mission-oriented projects for NGOs similar to SJAC’s (in the human rights field).
Please submit a resume and cover letter by email to firstname.lastname@example.org. Applications will be accepted on a rolling basis until a Preferred Vendor List is established.
NO PHONE CALLS PLEASE AA/EOE/M/F/Vet/Disabled